February 2019

Village of Forest Hills
Council Meeting & Pubic Hearing
Tuesday, February 5, 2019 – 6:00 pm
Jackson County Rec Center, Cullowhee

 

The following members of the Council were present:

Mayor Kolleen Begley

Councilmember Clark Corwin

Councilmember Niall Michelsen

Councilmember Jerry Rice, III

 

The following members of the Council were absent:

Councilmember Jonathan Brooks

 

The following Non-Council members were present:

John Jeleniewski, Jackson County Planning Dept.

Ashley Hill, CloverLeaf Development

Lee and Mary Ann Budahl, Village Homeowners

John and Jean Adams, Village Homeowners

 

 1. Call to order:   at 6:05 pm Mayor Begley called the work session to order. 

 2. Announcements:

  1. Reminder – Please silence cell phones for meeting

  2. The March Council meeting will be held at the H.F. Robinson Building on the WCU main campus, Room 452.

 3. Approval of Agenda – Councilmember Rice made a motion to approve the agenda, Councilmember Corwin seconded the motion, unanimously approved.

 4. Architectural Design Review – Single Family Residential and Community Buildings (CloverLeaf VMU-CZ)

  • Staff Report: John Jeleniewski, Jackson County Planning Dept.: John reviewed the Architectural Design Review – Single Family Residential and Community Buildings Planning Department Staff Report and recommended approval as it meets any requirements and standards set forth in the Village ordinances.

  • Questions: Ashley Hill, CloverLeaf Development - Councilmember Michelsen asked if commercial areas will be distinguished from residential structures. Ashley said that they will be different but all commercial will be similar, commercial will all be on the first floor and there could be commercial or residential on the upper levels.

  • Planning Board Recommendation: Councilmember Corwin said that the Village Planning Board approved the design review as submitted.

 5. Public Comment: None

 6. Motion to Accept Architectural Design: Councilmember Michelsen made a motion to accept the architectural review as presented for residential building footprint type’s: 4, 12 and 13; Community buildings #32 (Assembly Hall) and #33 (Clubhouse), Councilmember Corwin seconded the motion, unanimously approved.

 7. Approval of Meeting Minutes – January 8, 2019 Regular Council Meeting: Councilmember Michelsen made a motion to approve the minutes; Councilmember Corwin seconded the motion, unanimously approved.

 8. Acceptance of Financial Report & Checklist for the month of January 2019: Stephanie Gibson provided copies of the Financial Report for the Council’s review. Councilmember Corwin made a motion to accept the financial report; Councilmember Rice seconded the motion, unanimously approved. Stephanie noted that the annual TR-2 form and 1096 and 1099 forms have been completed.

 9. Reports:  

  • Mayor’s Report: (meetings, ordinance violations) Mayor Begley said there is nothing new to report at this time. 

  • Roads: Councilmember Rice reported that the culvert that is clogged need needs to be unstopped. Mayor Begley said that BH Graning submitted an estimate to clear the culvert on NCC Road if approved by Council. Councilmember Corwin made a motion to spend up to $2500 for BH Graning to repair the culvert and clear NCC road, Councilmember Michelsen seconded the motion, unanimously approved. 

    Councilmember Corwin asked about a section of pavement that CWS Water Co. dug up and asked that Councilmember Rice follow up with CWS to ensure that they will be repaving that area. Mayor Begley mentioned water in the road on South Country Club Drive near the entrance of Oak Forest and asked Councilmember Rice to follow up with CWS to ensure that there are no water leaks. 

  • RPO/TAC: Councilmember Michelsen reported that the (TAC) meeting was held in late January, he said that there was no new information to vote on, they discussed available funding and what it was allocated for. 

  • Planning Board: Councilmember Corwin reported that the Planning Board approved the Architectural review as is. He noted that the Chair, Paul Heckert, brought a model Lighting Ordinance called Dark Sky for the planning board to review and Clark will ask him to present information to the Council on the ordinance. Clark said that he would also ask Ben Graning to discuss Landscape best practices. 

  • Village Safety: Councilmember Brooks was absent

10. Unfinished Business:

  • Grant Application (Jackson County): Mayor Begley shared that the Village’s application for a grant to assist with a mobile vendor area was approved for $2500 and that funds will be reimbursed by the grant by submitting receipts for costs after it is completed by the end of the fiscal year June 30, 2019.

11. New Business:

      Special Event Authorization (Chapter 6 in code of Ordinances): Mayor Begley noted that this is in reference to a temporary food truck area.

12. Adjourn: At 7:00pm, Councilmember Corwin made a motion to adjourn; Councilmember Michelsen seconded the motion, unanimously approved.