September 2011


                                                                 VILLAGE OF FOREST HILLS

                                                                               September 6, 2011



The regular meeting of the Village of Forest Hills was held in the meeting room at the Jackson County Recreation Center at 6:00pm on September 6, 2011.


The following members of the Council were present:

Jim Wallace, Mayor

Clark Corwin

Carl Hooper

Gene Tweedy

Suzanne Stone


The following Non-Council members were present:

Kolleen Begley, Finance Officer, Co-Clerk

Leanne Pate, Clerk

Jonathon Woodard, NCDOT District Engineer

Shannon King, Monarch Ventures

Gerald Green, Jackson County Planning Director

Vicki Greene, Southwestern Commission

Guy Burtt and Court Macke, Riverstone Development



(1)    Call to order: 6:00pm by Mayor Jim Wallace


(2)    Vote on Agenda:  Jim Wallace added one item, Conditional Use Permits and Zoning Board Adjustment.  A motion to approve the agenda was made by Gene Tweedy, seconded by Carl Hooper, unanimously approved.


(3)    Approval of meeting minutes for August 2, 2011 Council meeting:  A motion to approve the minutes was made by Carl Hooper, seconded by Gene Tweedy, unanimously approved.  (Approved meeting minutes are posted on the Village website.)


(4)    Financial reports for the months of August, 2011.  Kolleen Begley gave the Financial Report as 2 months into the 12 months fiscal year, stating: cash position is good at $32K,  a small amount of sales tax came in, Powell Bill funds approved, general expenses included police protection and paving. Motion to accept the financial report was made by Carl Hooper, seconded by Gene Tweedy, unanimously approved.


(5)     Jonathon Woodard:  NCDOT District Engineer, addressed the council regarding proposed state maintenance of remaining non-maintained portion of  North Country Club Drive, then opened the floor to the public for questions and answers.  Mr. Woodard explained the estimated costs, defining three sections of road, addressed the issue of moving utilities, explained the petition process, answered questions regarding snow removal, right-of-way (size, geometry, maintenance), and driveways. 


(6)    Shannon King:  Monarch Ventures, presented proposal for Student Housing Complex, including topics such as traffic, security, noise, “walkability”, emergency access, garbage/recycling, parking, recreation, and landscape buffers.  She then opened the floor to the public for questions and answers, addressing the following topics: noise, senior housing, rental rates, business references, construction time, effect on taxes, voting rights, population, building size, water and sewer, traffic, shuttle service, and partying.  Gerald Green added his thoughts on sustainability and accountability.


(7)    Vicki Greene:  Addressed the Council and the public regarding annexation and alcohol, public attendance at meetings, the September 30 Council Retreat, community survey, and future Village financial goals.


(8)    Jackson County Historic Preservation Commission:  Jim Wallace moved to re-appoint Carl Iobst as the Village representative.  Unanimously approved.


(9)    Parker Paving:   Council discussed the overage issue of the street repair and the extra costs for stone for water line repair.  Kolleen noted that the approved estimate amount has been paid.  Gene Tweedy made a motion to pay the additional charges, seconded by Suzanne Stone, unanimously approved.


(10)Guy Burtt and Court Macke, Riverstone Development:  Introduced themselves and their business to the Council, and expressed their interest in becoming involved in the future potential development of the Village.


(11)Conditional Use Permits:  Jim Wallace presented example from the Town of Sylva, Clark Corwin suggested to address this topic at the Retreat with Gerald Green. 


(12)Zoning Board of Adjustment:  Jim Wallace requested recommendations for appointments.  Put off until next meeting.


(13)New Business:  Clark Corwin spoke about the Village position with the University. 


(14)Old Business:  None


At 8:01pm a motion to adjourn was made by Gene Tweedy, seconded by Suzanne Stone, unanimously approved.