The following members of the Council were present:

Mayor Kolleen Begley

Councilmember Clark Corwin

Councilmember Niall Michelsen

Councilmember Jerry Rice

 

The following Non-Council members were present:

Stephanie Gibson, Clerk

Jonathan Brooks, Homeowner, Potential Councilmember

John Jeleniewski & Michael Poston, Jackson County Planning Dept.

Ashley Hill, Cloverleaf Development

 

1. Call to order: at 6:05 pm Mayor Begley called the meeting to order.     

2. Announcements:

• Reminder – Please silence cell phones for meeting
• August’s meeting will be held back at the Rec center

    3.  Approval of Agenda – Councilmember Michelsen made a motion to approve the agenda, Councilmember Rice seconded the motion, unanimously approved.

    4.  Architectural Review Cloverleaf VMU-CZ Village Mixed Use District – Conditional Zoning: John Jeleniewski & Michael Poston, Jackson County Planning Dept. John provided a copy of the staff report on Multi-family buildings to everyone and reviewed the report and provided the recommendation of the staff to approve the architectural plans as presented with the condition that building footprint 9 be revised to comply with required offsets. 

Mayor Begley asked John if there is only one entrance to the Summit and he said yes. She asked what the separation would be between the development and the Summit, Ashley said that there will be a buffer separating the two. 

Councilmember Corwin made a motion to accept the staff report and architectural review as presented with the condition that bldg. 9 footprint complies with required offsets as written. Councilmember Michelsen seconded the motion, unanimously approved.

    5.  Approval of Meeting Minutes – June 5, 2018 Regular Council Meeting: Councilmember Corwin made a motion to approve the minutes; Councilmember Rice seconded the motion, unanimously approved.

    6.  Acceptance of Financial Report & Checklist for the month of June 2018: Stephanie Gibson provided the Financial Report. Councilmember Michelsen made a motion to accept the financial report; Councilmember Corwin seconded the motion, unanimously approved.

    7.  Ordinance Enforcement: Ken Dickert, Ordinance Administrator (ordinance violation templates and protocol.) Mayor Begley discussed the ordinance violation protocol as 1)sending warnings to parties who violate ordinances; she said that a warning letter should be sent both certified and regular mail with 30 days to resolve the issue. 2)If issue is not resolved, then the fine is assessed. Mayor Begley said that she and Clark discussed the noise ordinance with the attorney and asked if the letter should be sent to the property owner or the offender and he said that the ordinance as written shows it is to be sent to the offender. The attorney recommended making minor adjustments to the noise ordinance in order to also send letters to the property owner if there is repeat offenders at one location. Mayor Begley provided an example of signage for no parking on village roads.

Mayor Begley said that the new speed limit and community watch signs have been installed

Council discussed who was responsible for trimming and clearing road right of ways. Anything obstructing power lines is the responsibility of Western Carolina Electric, anything obstructing the travel lanes and right of ways on Village roads is the responsibility of the Village, and anything obstructing the travel lanes and right of ways on state-maintained roads is the responsibility of the NCDOT.

Councilmember Rice asked about the state road maintenance near the highway and Councilmember Corwin noted that was the responsibility of the NCDOT. 

Councilmember Rice mentioned that the area on the left side of the Village entrance is not as nice as the area on the right. Mayor Begley said that the NCDOT is responsible for the left side and the Village pays B.H. Graning to maintain the area near the Village entrance sign but bringing this to the attention of the NCDOT may help.

    8.  Appoint new councilmember: Filling term of vacated council seat. Councilmember Corwin made a motion to appoint Jonathan Brooks to complete the term of vacated council seat member Sharon Stovall ending November 2019. Councilmember Michelsen seconded the motion, unanimously approved.

    9.  Reports:  

• Mayor’s Report: Mayor Begley said that she contacted Tim Green to get an update of the potential county fire tax for Cullowhee and was told it was currently on hold. 

  Mayor Begley shared the patrol report and the 911 report. She noted that going forward, Jonathan will assume the responsibility of getting and sharing these reports.                  

• Roads: Councilmember Rice said that he had contacted the Hero program through Harrah’s Cherokee Casino about roadside trash pickup assistance for the Village and provided Mayor Begley with the form to complete. 

• RPO/TAC: Councilmember Michelsen said that there was nothing new at this time; he said that they would discussing regional priorities later this month. 

• Planning Board: Councilmember Corwin reported that the Planning Board met without a quorum and reviewed the Architectural Review Plan with John Jeleniewski of the Jackson County Planning Dept., he said that the only question was about access to the buildings assuring that the entrance would not be slippery in inclement weather. 

Councilmember Corwin said the Planning Board asked if the Council has any direction for the board, Mayor Begley said not at this time. Mayor Begley said that the Planning Board would need to be prepared to review future development reports. 

Councilmember Corwin suggested the Planning Board contact their members prior to the meeting to confirm attendance. He noted that Paul Heckert has agreed to chair their meetings. 

• Village Safety:

  Jonathan Brooks will assume the role of reporting going forward.  

   10.  Unfinished Business:  

• SCC Paving matter: Mayor Begley said that the attorney recommended getting an engineer to evaluate the paving. She noted that a rep from the NCDOT agreed to look at the work and get back to her for review at the next meeting. 

• Survey Results Discussion and Actions: Mayor Begley said the results were posted on the website and that she would move discussion of the results to the August meeting.

   11.  New Business:

• Business Cards: Mayor Begley said that she would order business cards for the Council; she said that they would be approximately $9.00/box.

• Remove old small Village signage on corner of NCC/SCC and replace with road name signage: Council discussed the need for new road name signage to be added on the corner of NCC and SCC for better directions. Councilmember Corwin said he would check to see if anyone was interested in taking the old signage that is currently there before the road name signage is installed in its place.

   12.  Additional Public Comment: None

   13.  Adjourn: At 8:25pm, Councilmember Corwin made a motion to adjourn; Councilmember Michelsen seconded the motion, unanimously approved.