COUNCIL MINUTES

VILLAGE OF FOREST HILLS

January 17, 2012

The regular meeting of the Village of Forest Hills was rescheduled from January 3, 2012to January 17, 2012 and was held in the meeting room at the Jackson County Recreation Center at 6:00pm.

 The following members of the Council were present:

Jim Wallace, Mayor

Clark Corwin

Carl Hooper

Suzanne Stone

(Gene Tweedy was absent due to health reasons)

 The following Non-Council members were present:

David Moore, Village Attorney

Stephanie Gibson (Potential Employee)

 (1)  Call to order: 6:00pm by Mayor Jim Wallace

 (2)  Vote on Agenda:  Jim Wallace proposed an addition to New Business, a bill from B.H. Graning for $1275.00.  Jim also proposed thatCarl Hooper’s discussion with Wes Jamison be added to Old Business.  Carl proposed adding the request to install guardrails and repair pavement on Cave’s Springs Road, Jim said he would like to wait until we have more information on the costs, Carl asked that it be added to the agenda and then be tabled until the next meeting. Clark proposed adding to the agenda under new business a request for the mayor to report on information, meetings and happenings throughout the month that members might be unaware of.  Clark also wanted to add under old business the meeting with the chancellor.  Jim Wallace called for approval of the agenda as amended, unanimously approved.

  (3)  Approval of meeting minutes for December 6, 2011 Council meeting:  A motion to approve the minutes as amended was made by Carl Hooper, seconded by Suzanne Stone, unanimously approved.  (Approved meeting minutes are posted on the Village website.)

 (4)  Financial reports for the months of December, 2011.  Kolleen Begley provided the Financial Reports that were handed out.  The budget for December included $18,793 in revenues and $2,474 in expenditures. Tax earnings, which came to $10,714, accounted for most of the revenues. Other revenues included interest ($11), sales tax ($963), franchise and utility tax ($1,605), and Powell Bill funds ($5,480).General expenses included police protection, and attorney fees.   Motion to accept the financial report was made by Carl Hooper, seconded by Suzanne Stone, unanimously approved.

  (5)  Village Clerk, Finance Officer, and Web Manager Positions:  (Closed session)

  (6)  New Business:

       a)  B.H. Graning:  Jim Wallace said that a bill was received from B.H. Graning for $1275.00 for trimming and cleaning of ditches. Bills in excess of $1,000.00 need to be voted on.  Jim noted that B.H. Graning was contracted to provide this service twice a year.  Clark Corwin asked if the bill did match the quote given and Jim confirmed that it did.  A motion was made by Suzanne Stone to approve paying this bill, Clark seconded the motion.

      b)  Jackson County Hazard Mitigation Plan:  Jim Wallace said that The Village needed a resolution to support the Jackson County Hazard Mitigation Plan;the plan addresses how to respond to various potential disasters.This was previously voted on but there is a new plan for 2012.  Members voted to accept the Jackson County Hazard Mitigation Plan.Carl Hooper motioned that it be approved and Clark Corwin seconded.

     c)   Guardrails on Caves Springs Road: Following a December discussion where Zoning Administrator Mark Teague requested that guard rails be put up on Cave Springs Road near the Briggs house for safety reasons.Jim Wallace inquired about obtaining bids, noting that other areas in the Village may also need to be looked at.  Board members decided to find out DOT’s price for putting up guardrails and to only consider the portion of Cave Springs Road for now.   Carl Hooper said that he would contact Mark Teague about getting bids from private companies.  A motion was made by Carl Hooper to obtain bids for this project and seconded by Suzanne Stone.

  (7)  Old Business: 

        a) Carl Hooper’s meeting with Wes Jamison:  Carl said that he and Wes Jamison met at the motel and Wes said that the plans will not adversely affect them.  He said within the next 2-3 weeks it will be staked out.  Carl said he does not know if it is complete.

       b)  Meeting with the Chancellor:  Jim Wallace said that he and Suzanne Stone had a good meeting with the Chancellor and that they told the Chancellor that if he would like to cooperate on any projects to let them know.  Jim said the meeting was very cordial but there were no details, the university does not know what is going to do at this time.

 At 7:05pm Jim Wallace called for a motion to adjourn, motion was made by Suzanne Stone, seconded by Carl Hooper, unanimously approved.